Cross-references

Other kinds of linking are very useful to master. For example, consider situations where you want to refer back to another paragraph in a skeleton you are drafting. Unfortunately you haven't yet finished writing the document so there is a danger that you will find the paragraph number changes. What do you do? Leave it blank for the moment and hope that when you come back at the end you remember which reference you wanted? Put in the paragraph number now and hope that nothing changes?

Better is to put in a cross-reference. It couldn't be simpler. Put your cursor where you want the cross-reference to be and click INSERT > REFERENCE > CROSS-REFERENCE. A new dialog box will pop up and you can select different types of cross-reference to insert. Sticking with our example you want the settings to be for NUMBERED ITEM and PARAGRAPH NUMBER. Then just highlight the paragraph you are interested in and click INSERT.

The final stage is to ensure that all the fields are updated when you finalise the document. This updates the cross-reference in case anything has changed. Select the whole document ( CTRL + A) and then press F9. Every field in the document is then updated.